Academic Leave of Absence/ Re-registration Application (for foreign students)

1. How to apply

International students should apply through HY-in and submit the application form with required documents to the Office of International Affairs.
[HY-in login → Click Application → Click Leave of absence or return to school → Print the application → Submit it to the Office of International Affairs]

Re-registration required documents: Application, Certificate of TOPIK level 4 or Hanyang language institute level 5 (regular re-registration students excluded), a copy of the health Insurance

Leave of absence required documents: Application, Copy of Alien registration Card

2. Notes

  • 1)Those who are on the leave of absence, they must return to their own countries, regardless of their visa validity period.
  • 2)Universities are required to report the list of students who take a leave of absence or are not attending school to the Immigration Office each semester. Students who stay in Korea without attending school are subject to fines from the Immigration Office.
  • 3)Students who stay and work in Korea illegally while on leave of absence might have disadvantages when returning to the school.
  • 4)If the purpose of a leave of absence is for Korean language training, you have to change your visa type from D-2(study abroad) to D-4(training).
  • 5)If students apply for re-registration while they are in their own country, they have to re-apply for visa in their own country. (During the Re-registration applying period, you have to send your document to the office of International Affairs to receive a certification number for visa issuance. Then, they can apply for visa at the Korean consulate office in their country.)
  • 6)If students apply for re-registration after a leave of absence for the purpose of Korean language training, they have to achieve TOPIK level 4 or complete level 5 or above at Hanyang international language institute. (TOPIK level 3 or level 4 at Hanyang international language institute for Undergraduate ERICA students)

    Who doesn’t meet the qualification for admission has to attend the Korean language test at HYU.

3. General leave of absence regulation

  • 1)Undergraduate student
    • you can take a leave of absence for 1years(Max) per 1 time
    • If you don’t do Re-registration after 1 year, you could be expelled from the HYU
    • You can apply for the leave of absence up to Max 4 times.(Total period can’t exceed 3 years)
    • Students who take leave of absence for 6 months because of three times of academic probation, must do Re-registration.
  • 2)Graduate student
    • a.general graduate school : you can take a leave of absence for 1years(Max) per 1 time
      • Master/Doctor Program : During studying at school, you can apply for the leave of absence Max 2times (Total 2 years)
      • Combined Master’s and Doctorate program : During studying at school, you can apply for the leave of absence Max 3 times (Total 3 years)
    • b.special graduate school : can take a leave of absence for 6month(Max) per 1time
      • You can apply for the leave of absence up to Max 4 times.(Total period can’t exceed 2 years)

      First you have to visit your department office and check how long can you take a leave of absence

4. Inquiries: OIA 02-2220-2451

Academic Warning

1. Academic Warning

Academic Warning
Year Description Expulsion standards
Freshman GPA < 1.50 Three warnings in a row → Forced leave of absence & Retaking the previous semester → 4th warning in first semester after re-registration → Expulsion
Sophomore GPA < 1.50
Junior GPA < 1.75
Senior GPA < 1.75

2. Notes

  • 1)If your term GPA is below standards, you will be given academic warning. Three academic warnings in a row will cause forced leave of absence and retaking the previous semester. Academic warning in the semester of re-registration will cause expulsion.
  • 2)Academic warning will not be recorded for the semester forced leave of absence, but it will be recorded on school registration form.
  • 3)You are allowed to re-enter the university two semesters after the first expulsion. However, if you get another warning after re-enrollment, and have forced for leave of absence again, it results in permanent expulsion in the next academic warning after re-registration.
  • 4)After forced leave of absence, you have to re-register after one semester, otherwise you will be expelled.
  • 5)For those who register less than 12 credits in a semester (credits that can be included in GPA), will receive academic warnings for GPA below standards, but will not be counted for expulsion.

    Academic Warning can cause penalty on Visa extension procedure. Please keep control of your grades.

3. Dismissal / Withdrawal

  • 1)Ground for Dismissal
    • a.Expiration of temporary absence from school : when a student fails to return to school after his or her temporary absence from school without legitimate reasons.
    • b.Failure to enroll: when student fails to enroll in the given enrollment period
    • c.Accumulated Academic Probation : Three academic warning in a row → Forced leave of absence & Retaking the previous semester → 4th warning in first semester after re-registration → Expel
    • d.Withdrawal : when student applies for withdrawal
  • 2)Withdrawal

    student wishing to withdraw must consult with the Office of International Affairs and submit required documents. Refund amount will depend on the date when the withdrawal application was submitted. Students who withdraw from school while in temporary leave for language training may only receive 5/6 of tuition fees as refund.

    Academic Warning can cause penalty on Visa extension procedure. Please keep control of your grades.